Most people work better if they have, from time to time, the opportunity to discuss how they are doing and where they are going.
A review in Scouting is simply an opportunity to look at what has happened since someone started their role, or since their last review, and to see what further support and guidance they might need. It should not be confused with the performance appraisals that many people have experienced at work. Reviews can be both formal and informal, depending on what stage an individual is at in the course of their appointment.
An informal review is held at least annually, to build on the chats you have during the year. It’s a chance to take stock and plan for the future.
A formal review takes place at the end of an appointment, and an agreement is made over whether the individual’s appointment should be renewed, whether they should apply to take on a different role, or whether they will retire from Scouting.
The review consists of a meeting between the individual and their line manager, in comfortable surroundings, and discussing now the period since the last review has gone for them. The benefits are that the team is more motivated, and the manager knows more about how the individuals in the team feel and their views on the future. It helps us in making sure that people are in the right roles, both for themselves and for Scouting, leading to happier leaders and so better Scouting delivered for our young people to enjoy
When to Review
All appointments have a set review date on compass.
Line managers should review all appointments within 30 days of this due date. If a review falls more than 30 days overdue, the appointee will be asked to visit the Appointments Advisory Committee again, who will then conduct the review.
Difficult ReviewsSometimes an adult’s membership of the Movement will need to be cancelled or suspended. They may also no longer be the best person for the role, and therefore may not have their role reviewed at the end of the appointment. Be sure to discuss any reviews you anticipate to be challenging with the District Commissioner, who can guide you through the process.
Useful information and documents
- Appointment Review Form (Reviewee) – Automated Version This form is useful for asking the review questions prior to a discussion to ensure an expedient discussion that is shaped purely around the individual. Responses are automatically sent to the Line Manager.
- Appointment Review Form– Paper Version
this form should be used to record the formal appointment review meetings.
- Dealing with difficult situations (PDF)guide to help you develop management skills for the review process.
- Dealing with Difficult Reviews (PDF) some tips on how to tackle difficult reviews
- Finding out how volunteers are getting on: agenda for a review meeting (PDF) advice to help you think about what issues you need to discuss when you undertake a review with another manager in Scouting.
- The Review Process – Find out how volunteers are getting on (PDF)
this booklet contains information on the purpose and process of review meetings, along with guidance on conducting reviews and providing feedback.
- POR: The Appointment Process
The key rules for the review process. The rule regarding the timing of the review is 5(b) and requires a formal review at the end of each period of the appointment (or earlier if required by the relevant commissioner).